MAMMOTH LAKES HOUSING, INC.
Board of Directors Meeting
Wednesday, August 13, 2008
6:00 p.m.
Mammoth Lakes Housing Conference Room
587 Old Mammoth Rd.
Minutes
I. Call to Order
II. Roll Call
Members: Bill Taylor, Byng Hunt, Kirk Stapp, and Neil McCarroll
Staff: Pam Hennarty, Jennifer Halferty and Mo Jacoby
Absent: Jim Smith for Rusty Gregory and Rob Clark
III. Public Comments
Pam Hennarty introduced Rich Artis as the Auditor and the new MLH staff member, Maureen (Mo) Jacoby. Kirk Stapp asked that the Agenda items 7 and 8 be moved up in the meeting to allow Rich Artis to give the auditors information and then to be excused from the meeting. It was agreed.
IV. Review of Draft Fourth Quarter Financial Statements
Jennifer went over the financial documents and stated they were a “draft”.
No action was taken.
V. Discussion of Organizations 2007-2008 Audit- Rich Artis
Rich Artis presented an overview of the annual audit. He stated that the audit went very well and the results from the audit were good. Rich stated the financial position of MLH is strong and the internal controls were good. Rich questioned the value of the Tavern Road Project. Members stated that the plans and back ground engineering might be of some value; however it would be alright to write off the Tavern Road Project.
VI. Approval of Minutes from Strategic Planning Session June 14, 2008- Cont. from
July 3.
Staff is already implemented changes from planning meeting.
A motion was made by Byng Hunt and seconded by Kirk Stapp to approve minutes and motion passed 3-0. Neil McCarroll abstained.
VII. Approval of Minutes from the July 3, 2008 BOD Meeting
Byng moved, Bill Taylor seconded, and motion approved 4-0.
VIII. Nomination and Appointment of Denise Estrada as Public Member of Board of Directors
A suggestion was made by Kirk Stapp to encourage Ms. Estrada to attend a few MLH BOD meetings before a final decision is made on her appointment. Kirk asked that this item be carried over to the Sept BOD meeting.
IX. Review and Approval of changes to Mammoth Lakes Housing Purchase Policies and Guidelines
Board had a discussion, per Jim Smith’s comments during the July 3rd meeting, about some minor editing changes made to Policies and Guidelines.
X. Review of Town of Mammoth Lakes Housing Element Update Process
Moneys funded for the Housing Element Update will be funded by a loan from the housing portion of the Transient Occupancy Tax (TOT) and will be repaid as moneys come into the long range planning fund.
Bill Taylor, Pam Hennarty and Ellen Clark, Town Senior Planner, interviewed three of the RFP submittals. Follow up is needed before a decision is made. Bill and Pam agree on their preference for consultants since the interviews.
No action was taken.
XI. Discussion of Town Building & Planning Fee Proposal
It was brought to the board’s attention that the Town’s affordable housing fees for small projects are inconsistently applied according to some members of the development community. There is discussion before the Town Council that would address temporarily reducing the affordable housing fees, as a method of helping to stimulate development activity. This generated further speculation concerning a Council Agenda Bill, coming before the Town Council that would resend the MLH-TML contract increase of 15%. Pam will attend the Council meeting on 8/20 to represent MLH.
No action was taken.
XII. Discussion of Existing Deed Restricted Units Monitoring Status
MLH and Town Staff need to research the monitoring process and identify enforcement rights and responsibilities of deed restricted units that appear to being ignored.
Item continued to September meeting.
XIII. Agency Review
a. Aspen Village Condos
Jennifer reported that the project is progressing well and the East Building should be ready for occupancy toward late October or November. Jennifer has implemented a series of First Time Homebuyers Workshops for applicants and the general community.
b. San Joaquin Villas
MLH received word from Intrawest concerning all available units for sale at San Joaquin Villas. MLH has been trying to fill these units with no success. According to the communications from Intrawest, MLH is reminded that it has until 10/13/2008 to sell these units otherwise Intrawest plans to exercise their option to sell these units at market rate.
c. Executive Director’s Report
Pam reported that MLH did not get funding from CDBG for the tri-plex because the town poverty level was not high enough to be competitive in this very competitive round. There was over $90 million in applications and only $30 million in available funds.
Resolution 08-05 was added as an Urgency Item. This resolution would approve a cash match of $8750 from Mammoth Lakes Housing as required to receive a $35,000 Planning and Technical Assistance Allocation of the State CDBG Program. Motion made by Kirk Stapp and second by Bill Taylor. Motion passed 4-0.
CLOSED SESSION
XIV. Pursuant to Government Code Section 24956.8, the Board will hold a closed session to discuss property negotiations-APN# 33-160-92
ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
Resolution 08-04 authorizing the purchase of real property located at 550 Mono Street Unit E201. This motion was made by Kirk Stapp seconded by Byng Hunt. Motion passed 4-0.
XV. Adjourn
RESOLUTION NO. 2008-05
A Resolution of the Board of Directors of Mammoth Lakes Housing, Inc.
approving cash match on behalf of the application submitted by the Town of Mammoth Lakes for the Planning and Technical Assistance Allocation of the State CDBG Program
WHEREAS, the State of California, Department of Housing and Community Development (hereinafter “HCD”), administers a federal program knows as the Community Development Block Grant Program (hereinafter “CDBG”); and
WHEREAS, HCD receives funds annually from the U.S. Department of Housing and Urban Development (HUD), and part of each annual allocation is set aside by CDBG as the Planning and Technical Assistance Allocation; and
WHEREAS, HCD requires a cash match of 25% of the non-specific planning application for $35,000 for the eligible jurisdiction of Mammoth Lakes for the CDBG Planning and Technical Assistance Program; and
NOW, THEREFORE, be it resolved that the Board of Mammoth Lakes Housing, Inc. approves the cash match of $8,750.00 for the Town of Mammoth Lakes Planning and Technical Assistance Allocation State CDBG Program non-specific planning application.
APPROVED by the Board of Directors this 13th Day of August, 2008, in Mammoth Lakes, California, by the following vote:
Ayes: Kirk Stapp, Jim Smith, Bill Taylor, Byng Hunt, Neil McCarroll
Noes: None
Absent: Rob Clark and Jim Smith
Pam Hennarty, Secretary
Attest:
Kirk A. Stapp, Chairman
XVI. RESOLUTION No. 08-04
A RESOLUTION OF THE BOARD OF DIRECTORS OF MAMMOTH LAKES HOUSING, INC. AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A REAL PROPERTY PURCHASE AGREEMENT, CERTIFICATE OF ACCEPTANCE, AND OTHER DOCUMENTS WITH REGARD TO THE PURCHASE OF REAL PROPERTY LOCATED AT 1829 OLD MAMMOTH ROAD, MAMMOTH LAKES, CA 93546
WHEREAS, Mammoth Lakes Housing, Inc. is a non-profit housing corporation formed to develop and provide affordable workforce housing in Mammoth Lakes, CA; and
WHEREAS, Mammoth Lakes Housing, Inc. has applied for a Community Development Block Grant (CDBG) in order to purchase and rehabilitate an existing tri-plex; and
WHEREAS, an escrow account is held with Inyo Mono Title Company for the purchase of real property identified as Mono County Assessors Parcel Number 22-330-40 , located at 1829 OLD MAMMOTH ROAD, MAMMOTH LAKES, CA 93546; and
WHEREAS, at the May 27, 2008 meeting of the Board of Directors the Board unanimously approved contingent upon CDBG funding, the purchase of said property; and
WHEREAS, the Executive Director of Mammoth Lakes Housing, Inc. serves at the will and direction of the Board of Directors with regard to said property purchase.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of Mammoth Lakes Housing, Inc hereby resolves to purchase real property contingent upon CDBG funding identified as Mono County Assessors Parcel Number 22-330-40, located at 1829 OLD MAMMOTH ROAD, MAMMOTH LAKES, CA 93546.
BE IT FURTHER RESOLVED, that the Executive Director is hereby authorized to execute all documents pertaining to said property purchase, including but not limited to all documents pertaining to escrow and title of the property purchase, and act on behalf of Mammoth Lakes Housing, Inc. in all matters regarding said purchase.
PASSED AND ADOPTED this 6th day of May.
______________________
Kirk Stapp, President
ATTEST:
__________________________
Pam Hennarty, Secretary