Board of Directors Meeting

Thursday, August 9, 2007
6:00 p.m.

Mammoth Lakes Housing Conference Room
587 Old Mammoth Rd., Suite 5


I. Call to Order

II. Roll Call
Members: Mark Carney, Rusty Gregory, Byng Hunt, Kirk Stapp, and Rob Clark

Staff: Pam Hennarty, Kent Andersen, Maria Linarez, and Ben Manning

Other: Lara Kirkner, John Vereuck

III. Public Comments
Pam Hennarty announced that MLH has received a $1.5 million HELP loan from CalHFA for down payment assistance to serve households earning between 80-120% AMI. Additionally MLH received a grant for $600,000 from CalHOME for down payment assistance to households earning 80% AMI or less. Pam also stated that it has been brought to her attention that another homeowner association is discussing revisions to their CCR’s to not allow deed restricted units. Board suggested discussing the issue in Closed Session.

IV. Approval of Minutes from the July 12, 2007 BOD Meeting
Corrections: Project Review: Aspen Village Apartments- omit “additional road frontage” and it was Kirk Stapp, not Mark Carney who suggested additional evergreen trees.

Minutes approved by a 4-0 vote with Byng Hung abstaining

V. Approval of Minutes from the July 26, 2007 BOD Meeting
Minutes approved by a 4-0 vote with Rusty Gregory absent at the time of the vote

VI. Review of Draft Fourth Quarter Financial Statement
Brief discussion regarding the “Draft” state of the financial statements. Allegra Stevens will be able to finalize the statements and provide an accurate picture of the prior fiscal year after the completion of the audit which will be held in early September.

There was discussion regarding MLH operating under budget. Pam Hennarty stated that there were a few outstanding payables, yet none that were substantial.

VII. Policy Discussion regarding the Town of Mammoth Lakes General Plan Update
The Board reviewed the proposed language regarding workforce housing in the Town of Mammoth Lakes General Plan Update. The Board found the language acceptable. Kirk Stapp will convey this to the Town Council at their next meeting.

VIII. Update on the Toolbox Special Meeting- Scheduled for September 15.
Staff has met with Peter Denniston to discuss the scope and basic outline for the meeting. Staff will continue to work with Peter on gathering information from Town and development community. Peter is preparing a proposal and scope of work for staff.

IX. Contract with Town of Mammoth Lakes/ Town Housing Budget
Contract for services expired on June 30, 2006. The Board asked that Town staff and MLH staff discuss roles and services that are currently being provided and those that the Town staff is performing. Rob Clark and Pam Hennarty will then bring suggestions back to the Board. Board considered extending current agreement through the end of the fiscal year.

X. Discussion regarding future relationship with Mono County
Kirk Stapp met with Scott Burns and Dave Wilbrecht. They suggested a strategy session with County staff, MLH Board members, and MLH staff to discuss how the County and MLH could work together on housing issues facing the County. Byng Hunt would like to suggest at the next Mono County Housing Authority meeting that the Town of Mammoth Lakes, Mono County, and MLH explore how we can work together. Staff will make recommendations to Scott Burns as to potential consultants.

Byng Hunt reported on the status of the previous fiscal year’s invoice from MLH to Mono County. He stated that the County’s legal council advised the Board of Supervisors that they can not pay for services for which there is no contract. The Board of Supervisors did agree that they are willing to pay for MLH’s services via a new contract whereby MLH would receive a $20,000 initial payment and then proceed on a fee for service basis for an additional $20,000. Byng reported that this would be considered at the County’s coming budget hearings.

Byng Hunt suggested stepping down from the MLH Board, but remain as a liaison for the County. This would allow room for an independent Real Estate professional to take his place. Rob Clark suggested a possible change in the configuration of the Board from five to seven members. Mark Carney agreed with a seven person Board and would like to see a Latino Community member. Kirk Stapp suggested that there be some conclusion to the Mitigation Toolbox discussion, the County relationship, and open Executive Director position be addressed prior to the restructuring of the MLH Board.

XI. Discussion regarding previous contract with Mammoth Community Water District
Rob Clark presented a memo to the Board outlining the Town/MLH agreement with MCWD in regard to the property that was traded at the Aspen Village site. The agreement had allowed that MCWD receive two priority units at the Aspen Village Condos for $250,000 each in exchange for land that was valued at $500,000. The agreement allowed for a payment option if the units were not delivered by a specific date. MCWD opted to ask for payment from the Town for a total of $500,000. Rob Clark recommended that the Town pay MCWD and then they receive the priority units. The Board agreed that the Town should pay MCWD and would like to further discuss the option of the Town purchasing the units.

XII. Project Review
a. Aspen Village Apartments
Almost complete – Remaining items include additional painting, handicap rails, and fencing.
b. Aspen Village Condos
First footing poured this week.
c. Manzanita
First foundation poured with boxes stored on Vereuck’s property. Should have certificate of occupancy in February or March of 2008.
d. Jeffreys
Should have certificate of occupancy in October.
e. Tavern Road Plaza
Transit Oriented Development funding source states that only specific communities are eligible to apply (Not Mammoth Lakes).
f. San Joaquin Villas
Entered in to five new purchase agreements since last meeting.

XIII. Potential Future Projects
Staff presented potential future project options. Board directed staff to prepare an analysis of the MLH waiting list, projects completed, and future need, which would then be used to prioritize the potential future development projects.

Byng suggested review of Bylaws and Board makeup.
Town Code language prohibiting condo conversions and it’s potential effects.

Closed Session

XIV. Pursuant to Government Code Section 24956.8, the Board will hold a closed session to discuss the terms and conditions of acquisition of real property (APN 33-100-24)

XV. Pursuant to Government Code Section 54956.9, subdivision (a), the Board will hold a conference to discuss one case of potential litigation.

XVI. Pursuant to Government Code Section 54957, the Board will hold a closed session to discuss personnel evaluations.
Board approved staff evaluations as presented.

XVII. Pursuant to Government Code Section 54957, the Board will hold a closed session to discuss the status of the Executive Director Position.
Board appointed Pam Hennarty as Executive Director of Mammoth Lakes Housing.

XVIII. Adjourn