Board of Directors Meeting

Thursday, July 3, 2008
6:00 p.m.

Mammoth Lakes Housing Conference Room
587 Old Mammoth Rd.


I. Call to Order

II. Roll Call
Members: Bill Taylor, Byng Hunt, Jim Smith for Rusty Gregory, Kirk Stapp, Neil McCarroll, and Rob Clark
Staff: Pam Hennarty and Jennifer Halferty
Public Catherine Billey, Ward Jones, and Bruce Woodward

III. Public Comments
Ward Jones spoke to his concern of the change in PAOT and whether or not that then resulted in a change in the housing need as well. Board member Bill Taylor responded that this question is one for the General Plan. Mr. Jones is also concerned with the in-lieu fees and believes they are not appropriate for two and three star hotel/hotel condos.
These concerns are larger policy questions for which MLH staff and Town staff are discussing and organizing these and other policy issues to be discussed with the Planning Commission and Town Council.

IV. Discussion of Board of Directors Structure and Meeting Time Including Approval of Kirk Stapp as Public Member
Executive Director Pam Hennarty welcomed Neil McCarroll to the MLH Board as a Town Government representative Bill Taylor motioned to add Kirk Stapp as a public member to the MLH Board of Directors. Motion was seconded by Byng with all in favor 6-0 vote

Byng motioned to maintain our current Board officers: Kirk Stapp, Chairman/President; Byng Hunt, Vise-Chair/President; Rob Clark, Treasurer; Pam Hennarty, non-voting Secretary. Rob Clark seconded with all in favor, 6-0 vote.

All members agreed to remain with the first Thursday of the month meeting schedule with only the necessary exceptions as presented.

V. Approval of Minutes from the June 5, 2008 BOD Meeting
Minutes were approved as presented with Rob Clark making the motion, seconded by Bill Taylor and Byng Hunt and Neil McCarroll abstaining.

VI. Approval of Budget for Fiscal Year 2008-2009
Budget now includes a 15% contractual increase from the Town of Mammoth Lakes. Rob Clark moved to approve the Fiscal Year 2008-2009 budget. Kirk Stapp seconded the motion with all in favor, 6-0 vote.

VII. Review and Approval of changes to Mammoth Lakes Housing Purchase Policies and Procedures Cont. from June 5th meeting.
Jim Smith provided formatting recommendations for the amended MLH Purchase Policies and Guidelines. Kirk motioned to accept the conceptual changes to the Guidelines and to have staff return with Jim’s changes next month for further approval. Motion was seconded by Bill Taylor, Neil McCarroll abstained, with all remaining members in favor 5-0.

VIII. Discussion of and Approval of Minutes from Strategic Planning Session June 14, 2008
Outline of Strategic Planning Session was presented; Jim Smith questioned the format and content for a formal Strategic Plan. Staff discussed further elaboration to be provided. Board referenced Breckenridge Housing Strategy. Board asked for further information regarding status of existing units monitoring programs. Continued to August meeting.

IX. Scheduling of Joint Meeting with Planning Commission and Town Council
Board discussed several potential dates and gave staff direction to work with Town staff to schedule both joint meetings. No action taken.

X. Review of Town of Mammoth Lakes Housing Element Update Process
Pam Hennarty reported that an RFP went out on June 30, to 13 consultants. The RFP was broken down by Required and Optional Tasks in order to get a clear picture of the cost for the Housing Element Update separately. Responses are due back on July 21, at which time the selection committee will review and make recommendations on a consultant. Bill Taylor was appointed as the MLH member of the selection committee. No action taken.

XI. Agency Review
a. Aspen Village Condos – Have Preliminary Public Report from DRE. Construction progress continues. Hope to start presales in September.
b. San Joaquin Villas – Staff has had not had any response to previous correspondence with Intrawest. Jim Smith reported that a letter would be forthcoming.
c. Executive Director’s Report –
• Staff is conducting interviews for the Administrative Assistant position, has been approx. 15 applicants.
• Metco lawsuit has been settled.


XII. Pursuant to Government Code Section 24956.8, the Board will hold a closed session to discuss property negotiations-APN# 33-160-92
Discussion regarding three unit re-sales at Meridian Court and MLH’s Option to Purchase the units if necessary. Additional discussion of reducing the AMI Level Restriction from 200% to 150% on Unit E301. Level Reduction including spending $95,394 from Town Housing In Lieu Fund Approved by 6-0 vote.

XIII. Pursuant to Government Code Section 54957, the Board will enter into closed session to discuss an evaluation of performance of the Executive Director

The Board will reconvene from closed session and announce any actions taken therein which are required to be disclosed

XIV. Adjourn