Board of Directors Meeting

Thursday, July 7, 2011
10:30 a.m.

Mammoth Lakes Housing Conference Room
587 Old Mammoth Rd.


I. Call to Order

II. Roll Call
Members present: Bill Taylor, Jim Smith for Rusty Gregory, Kirk Stapp, and Rick Wood
Members absent: Dave Wilbrecht, Larry Johnston
Staff: Jennifer Halferty, Pam Hennarty
Public: Ellen Clark

III. Public Comments
No comments.

IV. Approval of Minutes from the June 6, 2010 BOD Meeting
Bill Taylor motioned for approval of minutes presented, Jim Smith second with all in favor for a 4-0 vote.

V. Review of Draft Zoning Code Update 17.136
Ellen Clark, of the Town of Mammoth Lakes presented the draft document. Executive Director, Pam Hennarty had already shared with Ellen two concerns. The first concern deals with the off-site provision of units and the loose language ensuring the construction or acquisition of such units (section 17.136.070 C.1.f.).The Board felt strongly that surety language similar to that used with regard to Public Works be included or simply stating that surety acceptable to the Town be added to ensure delivery of off-site units.

Secondly, the draft requires developer only provide washer/dryer hook-ups in the workforce units where market-rate units are provided washers and dryers. Pam recommended changing that language to include: when market-rate units are to be provided washer and dryers, then the workforce units are as well (section 17.136.090D1.b.).

Ellen said the Town was willing to make language changes with regard to the second request of Pam’s though they were not initially interested in the first requested change. However after further discussion with the Board Ellen felt a change could be made that would ensure the off-site requirements are met by the developer.

Jim requested that the document include definition of the terms and that there be consistency with the terms throughout the policy. Furthermore, he would like to be sure that the user of this document is considered throughout the drafting of it. One of the goals of revising the ordinances was to eliminate the ambiguity and the ongoing need of clarifying policies.

Concern was raised by Bill that the new policy could burden an applicant seeking State Density Bonus on an apartment, whereas this policy could allow for a more streamlined approach so that they’re not unduly hampered by the use-permit/public hearing process.

VI. Review and Approval of Town of Mammoth Lakes – MLH Annual Contract
This year The Town is seeking a month-to-month contract with automatic renewal due to the settlement process with MLLA. Additional changes include the time frame to terminate the contract. Under all previous contracts there was a clause that the contract could be terminated with 30 days’ notice though under this new contract the town would only have to give three days’ notice. The Board would like to see the 30 day or even a 90 day notice of termination clause.

Furthermore this year’s contract includes a 10% reduction from previous years. Bill motioned to approve the contract with suggested amendments if those amendments could not be reached then the Board would like to see the contract at the August meeting. Rick second the motion with all in favor for a 4-0 vote.

VII. Review and Approval of Fiscal Year 2011-2012 Budget
The draft budget presented included the 10% cut in the Town’s contract with MLH. The budget was also balanced by eliminating the possibility of bringing on another full-time administrative staff. Rick Wood explained that the Town has implemented cuts across the board in this year’s interim budget. As a result of MLH’s $38,500 cut the Town’s Community Development Department will now receive $114,000 in Housing TOT funds. All Aspen Village Condos are in escrow and should close by the end of August.

The Board directed staff to seek out reimbursement from the Town’s Housing Trust Fund for the buy-down of deed restricted units at Aspen Village.

Approval of the Budget was deferred until after Closed Session.

VIII. Board of Directors Make-up Discussion
Due to time constraints of Board members this item was tabled until the regularly scheduled August Board of Directors meeting.

IX. Board Member Reports
No reports given.

X. Executive Director’s Report – This item was tabled due to time constraints.
a. General
b. STAR Apartment Remodel Update
c. Aspen Village Sales Updates


XI. Pursuant to Government Code Section 24956.8, the Board will hold a closed session to discuss property negotiations- Multiple Properties
The Board voted 4-0 to stop making mortgage payments on Sherwin Plaza III Unit #5.

The Board voted 4-0 to approve the budget as presented in Agenda Item VII.

XII. Adjourn