Board of Directors Meeting

Monday, May 2, 2011
6:00 p.m.

Mammoth Lakes Housing Conference Room
587 Old Mammoth Rd.


I. Call to Order

II. Roll Call
Members present: Bill Taylor, Byng Hunt, Jim Smith for Rusty Gregory, Kirk Stapp, Marianna Marysheva-Martinez,
Members absent: Rick Wood, and Sandra Facincani
Staff present: Jennifer Halferty, Pam Hennarty

III. Public Comments

IV. Approval of Minutes from the April 11, 2010 BOD Meeting
Byng Hunt motioned for approval with corrections and Bill Taylor second, with all in favor for a 5-0 vote.

V. Review of Fiscal Year 2010-2011 Second Quarter Financial Statements
Discussion and review of the financial statements took place. Marianna requested information on the unrestricted funds of MLH and Jim requested details on the accounts payable line item. Staff will research the items.

VI. Discussion of Mammoth Lakes Housing Board of Directors Members including Review and Approval of Resolution 2011-04 to change MLH By-Laws Regarding Membership
Byng returned with news that the Mono County Board of Supervisors unanimously supports Larry Johnston serving on the MLH board in place of Byng. Byng will still be available as a back-up when necessary.

Marianna raised a question regarding the process for appointment of a member and for members of the public to volunteer or recommended a candidate.

Byng motioned to approve the resolution amending the by-laws with regard to membership with the suggested modification. Kirk seconded the motion with all in favor for a 5-0 vote.

VII. Review and Discussion of Proposed 2011-2012 Contract with Town of Mammoth Lakes
Pam met with Mark Wardlaw and Marianna regarding the contract and the Town would like to use a new contract format and make changes to the deliverable and look at other contract for such relationships in California. At this time there is no new draft available only an update on the progress.

Traditionally MLH contract has been managed by the Town Manager. This year the Town is looking to move that over to the Community Development Director. Marianna would like for the new contract to give MLH the credit due for their management of the Town’s housing programs. The State’s Housing and Community Development Department (HCD) audited the HOME programs in the Town and County in the past year. As a result there were findings for corrective action and ultimately the jurisdictions are liable to the State for these funds. As a result Marianna would like to have Mark Wardlaw oversee MLH in that capacity. Marianna did indicate that she would be will to manage the contract if that was the desire of the Board.

Mark and Pam will work on sample contracts. Pam will share the County’s contract with both Mark and the Town’s legal counsel as a sample. In addition, future agenda bills to the Town Council will be from Town Staff only and Pam will submit her report to town staff for them to present in their agenda bills.

VIII. Review and Approval of 2011-2012 Contract with Mono County
Jim motioned to approve the 2011-2012 contract with Mono County, Bill second with all in favor for a 5-0 vote.

IX. Update on STAR Apartments Remodel Project
Five General Contractors took out bid-sets and two bids were submitted on May 2 by the 3:30 pm deadline. Tenants were given their 90 day notices to be temporarily relocated in accordance with the relocation laws. Pam will work with Jim to review the bids and on the contract.

X. Board Member Reports
This is Marianna’s last board meeting. She thanked the Board for the opportunity to work on this side of the housing table.

Jim reported that the Mountain has a steady pace of skier visits and that the land exchange is moving along.

Bill requested that Pam keep abreast of the Mammoth View Development Agreement as it moves along. The application has indicated a request for a waiver of affordable housing and no vesting.

Byng said he will move to the background now will Larry taking over his seat. He stated that serving on the Board has been a joy.

XI. Executive Director’s Report
a. General
• Surveys for the Housing Needs Assessment are out in the community. There are employer, employee, key participant, commuter and household surveys being distributed in both English and Spanish.
• Staff attended the annual Housing California Conference in Sacramento April 26 and 27. Staff was able to meet with the new Acting Director of Housing and Community Development.
• Staff is preparing the Community Development Block Grant PTA application for submittal on May 25th. This application is for $35,000 to help support the current Housing Needs Assessment underway.
b. Aspen Village Sales Updates
• Two of the four units in escrow have closed. There are three 2-bedroom units available at either deed restricted pricing or fee simple pricing.


XII. Pursuant to Government Code Section 24956.8, the Board will hold a closed session to discuss property negotiations- Aspen Village Townhomes
No action taken in closed session.

XIII. Adjourn